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Great River Regional Waste Authority
Regular Commission Meeting
January 23, 2004 Minutes
A meeting of the Great River Regional Waste Authority Commission was
held Friday January 23, 2003, at the Administration Building, 2092 303rd
Avenue, Fort Madison, Iowa.
The following Commission Members were present:
Chairman, Marc Lindeen, Henry County;
Vice Chairman, John Emmett, Iowa State Penitentiary; and
Alternate Commissioner Mal Mullin, City of Keokuk;
Commissioner Steve Ireland, City of Fort Madison; and
Commissioner, Bob
Woodruff, Lee County.
The following were also present at the meeting: Mr. Tim Yoder, Ms. Christine Collier
Barker Lemar; Mr. Bob Watson; Wade Hamm and Jeff Tweedy.
I.
Meeting
Called to Order
Chairman Marc Lindeen called the meeting to order at 7:00 a.m.
II.
Approval
of the Agenda
Chairman Lindeen called for additions, deletions, or corrections to
the agenda. Vice Chairman Emmett
moved to approve the agenda with the addition of an Executive Session for
Personnel Reasons seconded by Commissioner Ireland. No discussion. Motion adopted by unanimous voice vote.
III.
Approval
of December 10, 2003 Meeting Minutes
Vice Chairman Emmett moved to approve the December 10, 2003 Regular
Commission Meeting Minutes as read, seconded by Commissioner Ireland. No discussion. Motion adopted by
unanimous voice vote.
IV.
Public Comments
None.
V. Action Items
Ms. Christine Collier reported to the Commission
that the flare installation has been completed in Phase 2 Region 1. Storm water training will be completed
today with the GRRWA staff. The
airspace evaluation will be redone in April.
A map with an aerial view of the surrounding properties will be
completed. A permanent header
proposal for leachate extraction out of Phase I will be completed for the
Commission.
VI.
Directors
Report
Great River Regional Waste Authority Landfill is now an
approved site for DuPont. A letter
that was received late December 2003 approved the landfill to accept waste
from the DuPont industries. Fice new
litter cages have been built. Litter
netting needs to be hung on the cages and they will be ready for use. With the added tarp and the new cages,
litter will be able to be controlled closer to the working face of the
landfill. This will reduce the
amount of man hours that is needed for litter control. The IDNR Field Office came to the landfill
in December to do a surprise inspection.
The field officer was pleased with the progress that was made since
their October visit. Staff has begun
the interviewing process for the Bagging Supervisor position. Staff is planning to have a recommended
wage to bring to the Commission for the January meeting so that an offer can
be made to the candidate. There were
approximately ten resumes that were submitted for the position. Roger is again working on organizing the
south warehouse area of the recycling building. He has been asked to move the items in the paint exchange
building to the south end of the warehouse building. A containment area is needed on the floor
to catch any spills and the shelving will be moved out of the paint exchange
building to the new area. One of the
Lee County Works staff is assisting Roger with this project. GRRWA has recently received a letter from
Mike Prottsman Hauling out of Mt. Pleasant requesting a letter of approval
from GRRWA to allow them to place a Citizen Convenience Center in the GRRWA
planning area. Staff has contacted
the Des Moines DNR office concerning this request since there has been a
recent transfer station permit applied for at Whaley Waste Systems in Mt.
Pleasant. Staff is waiting to hear a
response from the DNR on several questions that have been asked in the areas
of an operation plan, where the waste is generated from and where the waste
will be disposed of. Staff will not
act on the letter of request until the DNR has responded to the
questions. Staff has been contacted
by the owner of Spring Hills Golf Course on Wednesday January 14, 2004
communicating that he has hired the Tim Riley Law Firm to educate him and his
father on landfill issues and compost issues. He claims he is not suing the waste authority but rather is
looking to be educated on these issues.
He claims that he has lost business in the fall of 2003 due to the
compost operation. Staff will be
visiting with Waupaca Industries at their Waupaca, WI office the week of
January 18th. This visit
will be to introduce the Waupaca Sales staff to us and discuss the 2005
sales. What was once thought of
needing automated lines to produce large quantities of bagged material is no
longer. Waupaca Northwoods showed me
how much more efficient and cost effective manual operations are in the
bagging i9ndustry. There is ongoing
maintenance and upkeep on the expensive automated systems. GRRWA has been on
the right track with their bagging operations since they have started. There is a couple of minor tweaks that the
lines need but can be done easily and at low costs. I will be putting a price together for Waupace Northwoods for
GRRWA to bag our material in their bags.
Once they have the price and both entities can agree, a written
agreement will be signed and a non compete agreement will be signed. This signed agreement will assure GRRWA of
a certain number of bags for a season and GRRWA will have to agree to produce
a certain amount of bags. (Hooks in both entities) The Keokuk Middle School was bid out for demolition. GRRWA staff discovered this as it started
to receive phone calls from several companies requesting demolition material
prices. It is not known by GRRWA
staff how the bid letting went and whether GRRWA will be receiving any of the
demolition material. GRRWA staff
would like to be made aware of these large demolition projects in the future
before the phone calls from potential bidders start coming in. It would be appreciated to be able to
assist in the gathering of information stage of preparing a RFP for such a
project. By having included GRRWA it
would have saved a lot of questions and misinterpretations of disposal
information and why it has to come to this particular landfill. This particular project has a lot of brick
that could be used here at the landfill and would substantially reduce the
operating costs of purchasing gravel for roads every year. So if you are aware of such projects in
the future, please request that GRRWA information be included in the RFP if
possible. Dr. Kannenberg will be
visiting our site on January 28th. This is the reschedule of the site visit that was to happen in
November. Steve Hayes from the City
of Fort Madison Stopped in Thursday to request a list of items from GRRWA
that could help save the City money during their fall cleanup.
VII.
Earthly
Goods Report
The visit to Waupaca Northwoods was the only new
item to report that was covered in the Director’s Report.
VIII.
Legal Counsel Report
None
IX.
Action Items
Resolution GRRWA 04-18: Resolution Approving Invoicing Payment
Policy. No motion was made. Resolution GRRWA 04-18 failed.
Resolution GRRWA 04-24 Resolution Approving
Expenditures of the Authority. Motion
by Vice Chairman Emmett seconded by Commission Woodruff to adopt Resolution GRRWA 04-24. No further discussion. Motion adopted by unanimous voice vote.
Resolution GRRWA 04-25: Resolution Approving Barker Lemar
Proposal. Motion made by Vice
Chairman Emmett seconded by Commissioner Ireland to adopt Resolution GRRWA
04-25. No further discussion. Motion adopted by unanimous voice vote..
Resolution GRRWA 04-26: Resolution Approving the Purchase of a
Cell Phone. Motion made by Vice
Chairman Emmett seconded by Commissioner Woodruff to adopt Resolution GRRWA
04-26. No further discussion. Motion adopted by unanimous voice vote.
Resolution GRRWA 04-27: Resolution Approving Barker Lemar
Proposal. Motion made by Commissioner
Ireland seconded by Vice Chairman Emmett to adopt Resolution 04-27. No further discussion. Motion adopted by unanimous voice vote.
Resolution GRRWA 04-28: Resolution Approving Recycling Grant. Motion made by Vice Chairman Emmett
seconded by Commissioner Ireland to adopt Resolution GRRWA 04-28. No further discussion. Motion adopted by unanimous voice vote.
X.
Executive Session-Personnel
Commission entered into Executive Session at 7:71
A.M. for the purpose of Personnel.
Commission entered back into Regular Session at 8:25 A.M.
XI.
Other Business
A motion was made by
Vice Chairman Emmett to set the starting salary for the Bagging Production
Supervisor at $32,000 per year, seconded by Alternate Commissioner
Mullin. Motion adopted by unanimous
voice vote.
Commissioner Woodruff
had some questions regarding the Income Statements. He was confused on the columns of the income statement
regarding the discrepancies of the actual items and the budgeted items. Commissioner Woodruff then requested an
operating financial statement. He
requested that the Waste Management Fee revenues, interest income and
transfers from reserves. Commissioner
Woodruff in polite manner made the request and further commented on the
financial statements that are presented are not legal documents as
presented. Commissioner Woodruff
commented that no one could pick up the financial statements and see if GRRWA
is making money or not claiming that mixing all of the items together it is
difficult to see if GRRWA can operate without the Waste Management Fee. Commissioner Woodruff commented that he
wants the operating income statement by March 1st and does not
understand why he can not have a separate income statement. Director Yoder commented that he had asked
for advice from TD&T and Walker, Edgerton & Hunsaker about the
original request and the response that was sent Commissioner Woodruff was
advice that was given to him.
Commissioner Woodruff then commented that he does not want to spend
$10 to $12,000 to have the State Auditor’s come in and audit the books. Commissioner Woodruff further commented
that he wants to see an Income Statement that does not include the Waste
Management Fee revenue, just the gate revenues and operating expenses. Commissioner Ireland then commented that
it is not illegal for a Commissioner to take information out of the financial
statements. Director Yoder explained
his position that he does not want to provide a document that would be
construed as a misleading financial document to the public. Mr. Yoder commented that he would not give
such information on a separate document.
Mr. Yoder commented to Commissioner Woodruff that he himself could
extrapolate the information out of the income statements. Commissioner Woodruff commented that he
does not want to extrapolate the information but wants someone else to do it
for him. Commissioner Woodruff
requested that the information be presented to him in a report.
XII. Board Member Comments
None
XIII. Adjourn
With no further business before the Commission,
Commissioner Dunek made a motion to adjourn, seconded by Vice Chairman
Emmett. Motion adopted by unanimous
voice vote.
Approved as to form and content as adopted at the December 10, 2004
GRRWA Commission meeting.
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