Great River Regional Waste Authority Regular Commission Meeting April 30, 2004 Minutes A meeting of the Great River Regional Waste Authority Commission was
held Friday April 30, 2004, at the Administration Building, 2092 303rd
Avenue, Fort Madison, Iowa. The following Commission Members were present: Vice Chairman, John Emmett, Iowa State Penitentiary; and Commissioner Dunek, City of Keokuk; Commissioner Steve Ireland, City of Fort Madison; and Commissioner, Bob Woodruff, Lee County. The following were also present at the meeting: Mr. Tim Yoder, Director; Mr. Tim Beulow
Barker Lemar; Mr. Bob Watson; Wade Hamm; Carla Smith; Dee Wiegand; Colleen
Lumsden; Sally Johnson; Kurt Enke; Mike Johnson; Travis Rudd; Otto Groenwald;
and Robert Helmick. I.
Meeting
Called to Order Vice Chairman Cmmett called the meeting to order at 7:05 a.m. A motion was made by Commissioner Dunek, seconded
by Commissioner Ireland to enter into Rule 2B. No further discussion. Motion
adopted by unanimous voice vote. II.
Approval
of the Agenda Vice Chairman Emmett called for additions, deletions, or corrections
to the agenda. Commissioner Dunek moved to approve the agenda seconded by
Commissioner Ireland. No discussion. Motion adopted by unanimous voice vote. III.
Approval
of March 31, 2004 Meeting Minutes No motion. Minutes were
tabled until next Regular Meeting. IV.
Public Comments Ray Bradley asked the Commission if all of the members of the
Authority have been made aware of the bid of operating the transfer
station. Commission Dunek addressed
Bradley stating that she had briefed the City Council at their 4-29-04
workshop. Commissioner Ireland addressed Bradley stating that the City of Fort
Madison will have their next meeting May 4th. Bradley also stated that as a supporter of
the Transfer Station he is interested in the itemized costs of the transfer
stations actual costs. Bradley also
stated that he has heard some discussion about a dirt hauling issue. He is curious to know where the dirt is
being hauled from and what it is costing.
Director Yoder addressed Bradley that the dirt is being hauled from
Marc Lindeen and Maureen Walsh’s farm located north of Mount Pleasant near
Swedesburg and it is costing $5.00 per ton.
The dirt is part of the process supplies that are added to the compost
as are sand and sawdust. Otto Groenwald addressed the Commission stating that he was in attendance
as a Union Representative. He stated
that he has seen many times with schools and cities that contract out
services to replace the positions of full time employees, operating costs
escalate. He wanted to advise the
Commission that he is prepared to show numbers that reflect his statements. V. Barker Lemar
Update Mr. Tim Buelow reported to the Commission that
the projects of the spring inspection and the Seep Tie-In Line for Phase 2
Region 1 have been completed. The IDNR
Air Quality response will go to them next week. The Phase 1 Leachate Line design is being completed. Most of the wells are refilling at 2
gallons per minute according to the data that was taken when staff was
pumping out of the wells. The Phase 1
Leachate design is being completed.
Most of the wells are refilling at 2 gallons perminute. Some of the wells don’t immediately
refill. This is making the project a
little more difficult on how to spec out the design and materials. Response will be needed from IDNR for the
Phase I re-grading plan. This will
determine the design of the leachate system. VI.
Directors
Report The Keokuk Transfer Station (KTS) received approximately
1626 tons of municipal solid waste and 22.66 tons of curbside recyclables
from the City of Keokuk during the month of March. The landfill received
approximately 4680 tons of municipal solid waste (including waste transferred
from Keokuk) and 208 tons of construction and demolition waste during the
moth of March. Staff has contacted
Walljasper Tiling and excavating for dozer services to complete the entrance
at the south end of the landfill.
This work will be complete in less than a day and would have been
finished by the week of April 19th but will have to wait until
dryer weather. The inmate crew is
construction a bulding around the diesel fuel storage tank. This building will help to keep rain out
of the containment area. The rain
water has to be pumped out and due to the contamination of diesel fuel in the
water. The water is being disposed of
with Safety Kleen. The cost of Safety
Keen services to do this is $100 each time it is requested. The material for the building is
approximately $1000. Barker Lemar
completed its semi annual inspection of the landfill. There were no deviances noted. The Financial Assurance for the next year
has been completed and submitted to the IDNR. The report that was completed by Barker Lemar show that there
is not a need to add funds to the Closure/Post Closure account for the next
fiscal year. The Bomag compactor is
in need of new wheels. An estimate of
52,000 will be needed to replace the wheels.
Staff is looking at the feasibility of this option. The Compost department received 868 tons
of organic material in March. The
material was processed and used in the construction of windrows. Waupaca Northwoods are making a site visit
the week of April 26, 2004. The Vice
President in charge of operations will be on site along with the company’s
Operations Manager from their Waupaca, WI operation. The will be working with GRRWA staff to
offer suggestions on streamlining the bagging facility operation so that
GRRWA can fulfill the contractual amount of bags that will be determined
between both entities for the 2005 bagging season. Ground wood is being delivered to the GRRWA Compost facility
from the City of Macomb. This
material has already been ground and the City of Macomb was in need of a home
for this material. The ground wood
will be added to the compost windrows.
In March, 145 tons of recyclables were taken in. Approximately 132 ton of recyclables were
sold. The sold material included Tin
Cans, PETE, Office Paper, News Print and Cardboard. Cardboard and Newsprint were at a selling price of $100 per
ton. The prices for recyclable
material have started to drop in the month of April. Brokers are telling staff that by this
summer the prices for cardboard, paper and tin should drop to around the $50
per ton range. The Authority Director
has been asked to be on a panel for the IDNR for the purpose of Landfill
Permitting Issues. The panel
discussion will be a week long event that will begin June 1st. The
panel discussion will take place in Des Moines. Staff has begun searching for changes in benefits that can be
offered to the employees. This search
is being spurred due to the changes in deduction amounts for the employee
health care policies beginning July 1, 2004.
Management is also looking at options that can be taken to the table
for the next Union Negotiations that will begin at the end of this calendar
year. VII.
Earthly
Goods Report A total of 80,453 bags of material have left in
the month of April with a total dollar sold for the Month of April at
$64,863.30. The grand total for the
year to date is 228,848 bags with total gross sales of 192,020.18. VIII.
Legal Counsel Report None IX.
Action Items Resolution GRRWA 04-36: Resolution Approving Expenditures of the
Authority. Motion by Commissioner Dunek
seconded by Commissioner Woodruff to adopt Resolution GRRWA 04-36. No further discussion. Motion adopted by unanimous voice vote. Resolution GRRWA 04-37: Resolution Approving
Barker Lemar Proposal. Motion by
Commissioner Dunek seconded aby Commissioner Ireland to adopt Resolution
GRRWA 04-37. No further discussion.
Motion adopted by unanimous voice vote. Resolution GRRWA 04-38: Resolution Approving Barker Lemar
Proposal. Motion by Commissioner
Dunek seconded by Commissioner Ireland to adopt Resolution GRRWA 04-38.
Discussion was held as to pay the proposal out of the planning fund. Motion
adopted by unanimous voice vote. Resolution GRRWA 04-39: Resolution Authorizing Director to Enter
Into Hauling Services Agreement.
Discussion was held by the Commission, Director and Legal
Counsel. Director recommended that
the Bid be given to Waste Management, Inc. to operate and haul the waste at
the Transfer Station. Discussion of
the acceptance of bids and the extra time given to bidders was discussed. Commission came to a consensus that this
is something that needs to be looked at in greater detail and a decision
would be too hasty. Commissioner
Ireland left the Conference Room during discussion at 8:32 a.m. Resolution died for lack of Motion. Motion was made by Commissioner Dunek seconded by
Commissioner Woodruff to generate a new RFP for a one (1) year hauling
contract. That particular RFP must
have a dead line for submission and time for opening. And was noted that this bid is not legally
required by GRRWA which is a 28E Entity.
Commissioner Ireland amended the motion to add that the dead line date
coincides with the deadline of the bid opening. Motion was adopted by unanimous voice vote. X.
Other Business Director Yoder presented a copy of a letter that
was received from the City Manager of Fort Madison. Mr. Yoder asked Commissioner Ireland if he had previous
knowledge of the letter being sent out or if Mr. Kelly went above the City
Council. Commissioner Ireland stated
that he had heard that there was going to be a letter sent out but had not
seen it. Caterpillar will be on site
May 4th for a site tour and for information on a story of GRRWA
and will be published in their Government Quarterly. The Compost Open House will be held on
Thursday May 6th. Carla Smith, Lee County Works Supervisor, updated
the Commission on the program. She
reported that there have been many successes. The most recent obstacle is the loss of the RTA bus system from
Burlington to Fort Madison. She did
report that Director Yoder and Staff Bob Watson were able to rent a van and
find a staff member to drive so that the LCW Staff could get to work. XI.
Board Member Comments Commissioner Dunek
commented on the savings that need to be looked at with the consideration of
bidding out the operations of the Transfer Station. She also pointed out that there are some staffing deficits that
need to be addressed and therefore the reason to research the option of
bidding out the operations. With no further business before the Commission,
Commissioner Ireland made a motion to
adjourn, seconded by Commissioner Dunek.
Motion adopted by unanimous voice vote. Approved as to form and content as adopted at the
May 26, 2004 GRRWA Commission meeting.
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