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Great River Regional Waste Authority
Regular Commission Meeting
August 28, 2002 Minutes
A
meeting of the Great River Regional Waste Authority Commission was held
Wednesday, February 6, 2002, at the Authority offices, 2092 303rd Avenue,
Fort Madison, Iowa.
The following Commission Members were
present:
Chairman Tracy Vance, Lee County;
Vice Chairman, Pat Trueblood, City of Fort
Madison
Commissioner Susan Dunek, City of Keokuk;
Commissioner John Emmett, Iowa State
Penitentiary;
Commissioner Marc Lindeen, Henry County;
Alternate Commissioner Mal Mullin, City of
Keokuk.
The following were also present at the meeting: Mr. Douglas Napier, Legal Counsel; Mr. Tim
Yoder, Director; Ms. Kjrsten Bobb, Barker Lemar; Mr. Bob Watson; Mr. Wade
Hamm, Mr. Bill Mullin, and members of the press.
I Meeting Called to Order
Chairman Tracy Vance called the meeting to order at 6:30 p.m.
II. Approval
of the Agenda
Chairman
Vance called for additions, deletions, or corrections to the agenda.
Commissioner
Dunek to approve the agenda, seconded by Vice Chairman Trueblood. No discussion. Motion adopted by unanimous
voice vote.
III. Approval of Minutes, July 24,2002
Chairman Vance called for additions, deletions, or corrections to the
minutes as presented. One addition: The City of Keokuk requested, in regards
to the demolition project that the City of Keokuk in conjunction with the
Iowa Army National Guard Counter Drug Operation, that GRRWA waive the tipping
fees of one home out of six for disposal. Motion by Commissioner Lindeen,
seconded by Commissioner Emmet to approve the minutes as added. No further discussion. Motion
adopted by unanimous voice vote.
IV. Hopkirk & Feightner
Mr. Gene Enke reviewed the insurance policies with the Commission. He
Reviewed both the workers compensation policy and the liability policy. It was noted that the Commission might
want to look at Pollution Coverage in the future. It was asked of Gene that he provide costs of increased
liability amounts for the upcoming year.
V. Operations Report
Mr. Tim Yoder presented the August Operations Report to the
Commission. Tonnages for the Keokuk Transfer Station, the Landfill, Recycling
and Compost departments were reported. A concrete pad has been poured at the
Transfer Station for the Haz Chem Satellite building to be placed on. A new
road was constructed in the landfill at the north end for hauling cover. It
was noted that the time spent hauling cover has been cut in half. Two
equipment operators are now freed up three days per week to assist with
project work and the compost operation. According to Rick Kuhljuergen from
the City of Fort Madison the sewer will be ready for hook up to the leachate
lagoon sometime at the end of September to early October. A fence has been
constructed around the perimeter of the entire pad. The following items
remain to be completed before the pad can be open: grinding of the wood pile,
grading and construction of grinding area, construction of bunkers, holding
tank for sludge material, and hoop building for material storage. West
Liberty Foods and Julie Plummer from the Iowa Waste Exchange were on site for
a visit of the compost operation. West Liberty Foods is interested in bringing
600 ton per week of sludge material to our compost operations. They have other material that is
compostable and could bring them to a total tonnage of 20,000 ton
annually. This material from West
Liberty Foods needs to be added as additional feedstock in the permit. Staff in the Recycling department has been
able to get caught up with sorting material.
Administration Staff has received a copy of the Plat Survey of the
triangle piece of land that was in the agreement with the Deed from the Iowa
Department of Corrections. This area
has been staked out and a permanent fence has been constructed along the west
side of this triangle. The first of the SWAP funds has arrived. Staff will be
putting together a report that will have to be filed with the IDNR every
month.
It was requested that a bid for a dock for the compost pad submitted
by Rebling Brothers Construction be accepted. The total bid price was $8630.
Motion was made by Commissioner Lindeen to approve the bid as presented and
make payment out of the Wood Waste Account. Seconded by Commissioner Dunek.
All aye. Motion adopted by unaminous voice
vote.
VI.
Barker
Lemar Update
Ms. Kjrsten Bobb reported that the Compliance Calendar software would
be on the Authority Directors computer shortly. She also discussed the
abandonment of leachate piezometer 5.
VII.
Financial
Report
A motion was made by Vice Chairman Trueblood to accept the financial
statements for the month of August.
Seconded by Commissioner Dunek. All aye. Motion adopted adopted by unanimous voice vote.
VIII. Legal Counsel Report
Mr. Doug Napier reported to the Commission that the Survey Plat that
was discussed earlier in the meeting has been recorded and sent to the
Attorney Generals office. GRRWA is
awaiting the deed or land patent.
Commissioner Emmett asked legal counsel if there has been a pursuit
for additional land. It was discussed
that GRRWA should proceed with that given that the State of Iowa is motivated
to reduce capital.
IX. Action Items
Resolution GRRWA 03-03:
Resolution Approving Expenditures of the Authority. Motion by Vice Chairman
Trueblood seconded by Commissioner Dunek to adopt Resolution GRRWA 03-03. No
further discussion. Motion adopted by
unanimous voice vote.
Resolution GRRWA 03-04:
Resolution Approving Compost Equipment. Motion by Commissioner Dunek seconded
by Commissioner Emmett to adopt Resolution GRRWA 03-04. No further
discussion. Motion adopted by unanimous voice vote.
Resolution GRRWA 03-05:
Resolution Approving Purchase of Computer Equipment. Motion by Commissioner
Lindeen seconded by Vice Chairman Trueblood to adopt Resolution GRRWA 03-05.
No further discussion. Motion adopted by unanimous voice vote.
Resolution GRRWA 03-06:
Resolution Approving Compost Site Bunkers. Motion by Commissioner Emmett seconded
by Commissioner Dunek to adopt Resolution GRRWA 03-06. No further discussion.
Motion adopted by unanimous voice vote.
Resolution GRRWA 03-07:
Resolution Approving Recycling Site Building for Transfer Station. Motion by
Commissioner Dunek seconded by Commissioner Lindeen to adopt Resolution GRRWA
03-07. No further discussion. Motion adopted by unanimous voice vote.
Resolution GRRWA 03-08:
Resolution Approving Barker-Lemar Proposal. Motion by Vice Chairman Trueblood
seconded by Commissioner Lindeen to adopt Resolution GRRWA 03-08. No further
discussion. Motion adopted by unanimous voice vote.
X. Other Business
A payable to Jeffrey’s Products was presented to the Commission. The
payable was for Marketing Agreement Sales through August. The amount was for
$9356.54. Motion by Commissioner Emmett seconded by Commissioner Lindeen to
make payment on the mentioned Marketing Agreement Sales. No further
discussion. Motion adopted by unanimous voice vote.
A payable to Altorfer Inc. for rental of dozer for the months of
March, April, May and June of 2002 was presented to the Commission for
payment. Staff had missed these rental payments. Motion by Vice Chairman
Trueblood seconded by Commissioner Dunek to pay the amount of $22,500 to
Altorfer, Inc. for the dozer rental. No further discussion. Motion adopted by
unanimous voice vote.
As directed by the Commission at the July meeting, Mr. Tim Yoder was
to evaluate the staffing needs of the equipment operators in the landfill and
the office staff. He reported to the
Commission that at this time there is not a need for any additional equipment
operators. When the compost pad is up and running, this will be reevaluated.
It was asked of the Commission to allow the Director to send out an RFPRFQ
for Accounting Services. The Authority Director, at this time, would like to
contract out the month end accounting services as has been previously done.
The Scale Attendants/Clerks at the Fort Madison location will still be
handling daily accounting duties. Motion was made by Commissioner Dunek
seconded by Commissioner Lindeen to allow Authority Director to proceed with
RFPRFQ for Accounting Services. No further discussion. Motion was adopted by
unanimous voice vote.
XI.
Board
Member Comments
Commissioner Dunek: expressed thanks and consideration on behalf of
the City of Keokuk and Jeff Hanen for the demolition project assistance from
the Commission. Commissioner Lindeen: asked where GRRWA is at with the
proposal that was sent to Bluestem? Staff is still looking at the additional
tonnage as an option with the long term planning option of expansion. It is
felt that the additional tonnage and the current tonnage need to be
considered when looking at an expansion. Commissioner Lindeen felt that the
consensus of the Commission was to stay in tuned with Bluestem on the
additional tonnage.
Commissioner Emmett: in not in tuned to having two (2) Board members
speak for the entire Commission. ISP will be getting together with GRRWA
staff in the near future to look at bringing recycling waste and food waste
to GRRWA.
Chairman Vance: the public is telling him not to bring waste in to
Lee County. He has a responsibility to look at Long Range Planning.
Vice Chairman Trueblood: the issue is to present an alternative. The
proposal that has been sent to Bluestem is a dead issue in his mind. The
proposal was sent to Bluestem. He fells that he does not want to be brought
into a battle between and ad-hoc group and the Bluestem Solid Waste
Commission. Nothing has been ruled out. A work session is needed in September
or early October to discuss WMF.
XII. Public Comments
Mr. Bill Mullin had a question concerning the large amount of Waste
Management Accounts Receivable that are past due and how this amount will be
rectified. He also had a question concerning some checks that were
fraudulently used that had come into the GRRWA Recycling Program. This had
been a number of years ago and has been resolved.
Mr. Stephen Marten from the Burlington Hawkeye ran a story after the Cedar
Rapids Gazette had run a front-page story concerning the waste from Linn
County possibly being transferred to the Lee County Landfill. He questioned
as to why GRRWA did not send out notice in regards to this information.
XII.
Adjourn
With no further business before the Commission Vice Chairman
Trueblood made a motion to adjourn, seconded by Commissioner Lindeen. Motion
adopted by unanimous voice vote.
Approved as to form and content as adopted at the September 25,
2002 GRRWA Commission meeting.
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