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Great River Regional Waste Authority

Regular Commission Meeting

September 25, 2002

A meeting of the Great River Regional Waste Authority Commission was held Wednesday, September 25, 2002, at the Authority offices, 2092 303^rd Avenue, Fort Madison, Iowa.

The following Commission Members were present:

Vice-Chairman Pat Trueblood, City of Fort Madison;

Commissioner Susan Dunek, City of Keokuk;

Commissioner John Emmett, Iowa State Penitentiary

Commissioner Marc Lindeen, Henry County.

The following were also present at the meeting: Mr. Douglas Napier, Legal Counsel; Mr. Tim Yoder, Director; Ms. Kjrsten Bobb, Barker Lemar; Mr. Bob Watson; Mr. Wade Ham, Bill Mullin, Larry Willcox, Diane Bentley, Dennis Hunter and members of the press.

I. Meeting Called to Order

Vice-Chairman Pat Trueblood called the meeting to order at 5:05 p.m.

II. Approval of the Agenda

Vice-Chairman Trueblood called for additions, deletions, or corrections to the agenda. Commissioner Dunek moved to approve the agenda, seconded by Commissioner Emmett. No discussion. Motion adopted by unanimous voice vote.

III. Approval of Minutes, August 28,, 2002

Vice-Chairman Trueblood called for additions, deletions, or corrections to the minutes as presented. Motion by Commissioner Lindeen, seconded by Commissioner Emmett to approve the minutes as presented. No further discussion. Motion adopted by unanimous voice vote.

IV. Des Moines County Regional Solid Waste Commission – Haz Chem Agreement

Mr. Hal Morton, Ms Becky Perry, and Ms. Elyn Holten-Dean presented the Commission with an agreement for the Haz Chem Center. Mr. Morton explained to the Commission that the working relationship between the two entities needed to be put on paper. The agreement puts each agency’s expectations and responsibilities on paper.

V. Operations Report

Mr. Tim Yoder presented the September Operations Report to the Commission. The IDNR Field Office inspected the transfer station this month. No violations were noted. Shane Dodge reviewed with the transfer station supervisor the new regulations for transfer stations. The reg changes that will have a bearing on GRRWA are: Transfer Station operating requirements that include operator training, load inspections, and washwater management systems and inspections. Transfer Station record-keeping requirements that include documentation of operating permits and plans, proof of financial assurance, wash water inspections logs, and load inspections. Financial assurance requirements include maintaining a closure funds account and submitting a current closure estimate to IDNR. The sewer extension was completed September 20^th to the landfill. The Storm Water Permit has been renewed for a period of five years. One written complaint has been filed concerning odor from the landfill. The IDNR has requested that regular topsoil be added to the soil tests in comparison to the compost that is part of the SWAP Contract. The IDNR has also requested that GRRWA have our compost lab tested for herbicide residuals. A marketing plan will be drawn up and presented to the Commission for GRRWA’s products. GRRWA Staff has started a project with the Scott’s Company. Pallets of bottled water are being disassembled. The bottles, nozzles, and corrugated containers are being recycled. The pallets and inserts are being returned to Scott’s for reuse. A meeting was scheduled with Alliant Energy in regards to the methane from the Landfill. Preliminary discussions produced some questions that will need to be answered before moving on with discussions. GRRWA received a letter from Bluestem Solid Waste Agency that they are exercising their rights under the current contract to not renew the agreement for next year. ISOSWO will be held October 21^st and 22^nd in Des Moines.

VI. Barker Lemar Update

Ms. Kjrsten Bobb reported that the design for Phase I Leachate system is almost complete and the design will be sent to the IDNR for approval. The most recent version of the Compliance Calendar has been updated and is running on the Director’s laptop.

VII. Financial Report

Mr. Tim Yoder presented the August Financial Statements to the Commission.

VIII. Legal Counsel Report

None.

IX. Executive Session

Personnel.

X. Action Items

Resolution GRRWA 03-09: Resolution Approving Expenditures of the Authority. Motion by Commissioner Dunek seconded by Commissioner Emmett to adopt Resolution GRRWA 03-09. No further discussion. Motion adopted by unanimous voice vote.

Resolution GRRWA 03-10: Resolution Approving Haz Chem Program Agreement. Motion by Commissioner Dunek seconded by Commissioner Lindeen to adopt Resolution GRRWA 03-10. Not further discussion. Motion adopted by unanimous voice vote.

Resolution GRRWA 03-11: Resolution Approving Purchase of Roll Off Containers. Motion by Commissioner Dunek seconded by Commissioner Lindeen to adopt Resolution GRRWA 03-11. No further discussion. Motion adopted by unanimous voice vote.

Resolution GRRWA 03-12: Resolution Establishing Tipping Fee of Tires. Motion by Commissioner Dunek seconded by Commissioner Emmett to adopt Resolution GRRWA 03-12. No further discussion. Motion adopted by unanimous voice vote.

Resolution GRRWA 03-13: Restolution Approving GRRWA Organizational Chart. Motion by Commissioner Lindeen seconded by Commissioner Emmett to adopt Resolution GRRWA 03-13. No further discussion. Motion adopted by unanimous voice vote.

Resolution GRRWA 03-14: Resolution Approving Accounting Services. Motion by Commissioner Dunek seconded by Commissioner Lindeen to adopt Resolution GRRWA 03-14. No further discussion. Motion adopted by unanimous voice vote.

XI. Other Business

A Waste Management Appeal was read from the Donnellson Congregate Meals. Motion was made by Commissioner Dunek, seconded by Commissioner Lindeen to accept the appeal dated from September 25, 2002 forward. No further discussion. Motion was adopted by unanimous voice vote.

A motion was made by Commissioner Lindeen, seconded by Commissioner Dunek to move Landfill Supervisor Wade Hamm to a salary of 45,500 annually. No further discussion. Motion was adopted by unanimous voice vote.

XII. Board Member Comments

Commissioner Lindeen was impressed with the site tour and impressed with the change in atmosphere due to the permanent structure changes that stem from the personnel changes. GRRWA has a ways to go but is on the right track.

XIII. Public Comments

Mr. Bill Mullin had a question concerning the Haz Chem Center and the agreement with Des Moines County Solid Waste Commission

Westwood Drive Residents, Larry Wilcox, Dianne Bentley, and Dennis Hunter shared concerns of odor problems from the Landfill..

XIV. Adjourn

With no further business before the Commission Commissioner Emmett made a motion to adjourn, seconded by Commissioner Dunek. Motion adopted by unanimous voice vote.

Approved as to form and content as adopted at the October 30, 2002 GRRWA Commission meeting.

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