Great River Regional Waste Authority Regular Commission Meeting November 21, 2003 Minutes A meeting of the Great River Regional Waste Authority Commission was
held Friday November 21, 2003, at the Administration Building, 2092 303rd
Avenue, Fort Madison, Iowa. The following Commission Members were present: Chairman, Marc Lindeen, Henry County; Vice Chairman, John Emmett, Iowa State Penitentiary; Commissioner Susan Dunek, City of Keokuk; Commissioner Steve Ireland, City of Fort Madison; and Commissioner, Bob Woodruff, Lee County. The following were also present at the meeting: Mr. Tim Yoder, Ms. Christine Collier
Barker Lemar; Bob Watson; Wade Hamm; Carla Smith; Sally Johnson; Bill Mullan;
Hal Morton; and one unidentified man. I.
Meeting
Called to Order Chairman Marc Lindeen called the meeting to order at 7:04 a.m. II.
Approval
of the Agenda Chairman Lindeen called for additions, deletions, or corrections to
the agenda. Commissioner Dunek moved
to approve the agenda with the addition of an Executive Session for Personnel
Reasons by Commissioner Emmett. Motion adopted by unanimous voice vote. III.
Approval
of October 31, 2003 Meeting Minutes Commissioner Dunek moved to approve the October 31, 2003 Regular
Commission Meeting Minutes as read, seconded by Commissioner Ireland. No discussion. Motion adopted by
unanimous voice vote. IV.
Public Comments None V. HazChem of
Southeast Iowa – Elyn Holten-Dean Ms. Elyn Holten-Dean presented the Commission the
Haz Chem Report for 2003. There were 48 residents that used the Haz Chem Day
in Lee County for a total of 3779.5 pounds of material. 38 residents attended the Haz Chem Day
event in Henry County bringing in 3860 pounds. There were 35 residents from
Lee County and 14 from Henry County that drove to the RCC in Burlington. The total RCC tonnage was 15,688 pounds
which did not include Haz Chem Days. 1889 pounds of material was diverted to
the Swap Shop Van Buren County and Louisa County renewed their contracts with
the Haz Chem Center for one more year.
The Conditionally Exemp Small Quiantity Generators brought in 2414
pounds. VI.
Earthly
Goods Report Over 600,000 bags have been committed by R&R
Marketing for the upcoming bag market season. The majority of this product will be sold in the Nebraska,
Kansas, Missouri, Iowa and Illinois markets. VII.
Operations
Report Dan Hermes will be attending the State approved
Appliance Demanufacturing Training course that is being offered by Barker
Lemar. The training will be November
19, 2003 at Barker Lemar’s facility in Des Moines. Barker Lemar has been contacted concerning the leachate seeps
in the northwest and north side of the Phase 2 Region 1 Landfill. A collection plan is being put together
that would consist of hard pipe at the perimeter of the landfill and field
tile draining in it. The field tile
would be installed at the point of a leachate seep and drained into the hard
pipe. This system is currently being
used at other landfills in the state of Iowa and has been accepted. See Resolution 04-16. To continue with the odor control of the
landfill, Barker Lemar was asked to put a proposal together for flare system
at the bucket well in the Phase 2 Region 1 Landfill. A significant amount of odor has been
detected at that point and flaring the gas will aid in reducing the odor
issues. See Resolution 04-17. Equipment training has been scheduled with
Altorfer, Inc. for Caterpillar equipment training. The equipment operators and landfill staff will be given a one
on one training session with a Certified Caterpillar Trainer. Staff will be trained on such things as
equipment safety, operating equipment efficiently and effectively, and the
best maintenance practices associated with GRRWA’s equipment. Staff also received information about
laser techno logy while in Tucson.
This technology can assist the landfill staff in grading cover and
working areas to within 5 millimeters of accuracy. A new tarp and spindle was requested to assist in the daily
cover of the working area. Mr. Wade
Hamm, Landfill Supervisor explained to the Commission the need is for an additional
spool and tarp so that a portion of the daily cell can remain covered in
windy days for litter control purposes and also to help with having to build
a larger cell during the week than expected.
A motion was made by Vice Chairman Emmett to purchase the
additional spool and tarp for a cost of $11,100 from TarpoMatic, seconded by
Commissioner Dunek. Motion adopted by
unanimous voice vote. The second
bagger will be in operation soon.
This second operation will allow another 70 pallets of material to be
bagged daily. Staff is looking at
utilizing labor from the Lee County Words program to operate a second shift
for bagging compost material. Many of
the current Lee County Words staff are driving their own vehicles and are not
dependent on the RTA for transportation.
Staff is working with Wal Mart Distribution on a project of full
bottles of soda. The project would be
similar to the project that was completed for Scott’s Company. Barker Lemar has been contacted concerning
the Landfill Certification Training.
The training course has been scheduled for December 16-18 at GRRWA
facility. There will be four staff
attending the training. Staff will be
meeting with Fort Madison Community Hospital Annex to look at the services
that the Annex has to offer for Workers Compensation treatment and Pre
Employment Services. Dr. Dykstra has
been the company physician for the last four years and his practice has
recently closed causing GRRWA to search for new options. Dr. Kannenberg has scheduled a visit for
November 26th for a site tour.
He will be interested in looking at the job functions and the
ergonomics of the positions. Services
from the Annex include free safety services including a brochure stand on
request that contains seasonal precautions, for example allergies, insect
bites and bee stings, West Nile Virus, and slipping and falling to name a
few. Roquette America contract is up
at the end of the year and staff will be working on a renewal during the
month of December. VIII.
Barker Lemar Update and Comprehensive Plan Update Ms. Christine Collier handed out the results from
the Vision Planning Process that was done at the October Meeting. A draft of the Comprehensive Plan was
handed out to the Commission. An
airspace survey was completed on November 3rd. The results have not yet been
completed. She also shared with the
Commission that it is too early to tell if the Bucket Well is working with
the leachate collection system. IX.
Action Items Resolution GRRWA 04-14:
Resolution Approving Expenditures of the Authority. Motion by Commissioner Dunek seconded by
Vice Chairman Emmett to adopt
Resolution GRRWA 04-14. No
further discussion. Motion adopted by
unanimous voice vote. Resolution GRRWA 04-15:
Resolution Approving Hydro Klean Proposal. Motion made by Commissioner
Dunek seconded by Vice Chairman Emmett to adopt Resolution GRRWA 04-15. No
further discussion. Motion adopted by
unanimous voice vote. Resolution GRRWA 04-16: Resolution Approving Barker Lemar Proposal. Motion made by Vice Chairman Emmett
seconded by Commissioner Dunek to adopt Resolution GRRWA 04-16. No further discussion. Motion adopted by unanimous voice vote. Resolution GRRWA 04-17:
Resolution Approving Barker Lemar Proposal. Motion made by Vice Chairman Emmett seconded by Commissioner
Dunek to adopt Resolution GRRWA 04-17.
No further discussion. Motion
adopted by unanimous voice vote. Commission
entered into Executive Session at 7:51 A.M. for the purpose of
Personnel. Commission entered back
into Regular Session at 8:25 A.M. XI. Other Business Director Yoder brought to the attention
of the Commission the letter that was sent to them by Hal Morton from the Des
Moines County Regional Waste Commission concerning the Haz Chem Center. Mr. Yoder informed the Commission that he
had a meeting scheduled with Mr. Morton for Tuesday, November 25th
to discuss the issues that Mr. Morton brought up in his letter. Hal Morton was present and wanted to field
any questions that the Commission had concerning the letter that was sent to
them and the Director. There were no
questions. Commissioner
Dunek brought to the table that the City of Keokuk Council would like to
request a change in the time that the Regular Commission meetings are
held. They feel that 7 A.M. is not in
the best interest of the Authority.
It was discussed by the Commission and a general consensus resulting
in having quarterly meetings in the evening.
These quarterly meetings will be held in a different location in the
planning area. Vice Chairman
Emmett thanked the Commission for the opportunity to go to Tucson, AZ for the
hydroponic seminar. Mr. Emmett felt
it was money well spent. Much was
learned in the discussions that were attended. Commissioner Ireland commented that the Hydroponic Seminar was
repetitious and educational. The
hydroponic operation has many variables that need to be looked at. Chairman Lindeen felt that the seminar
told us what we can and can’t do with a project of this caliber. GRRWA can definitely be a facilitator for
a portion of the project. Legal
Counsel Napier commented that a hydroponic project could definitely utilize
the methane. He also sees GRRWA being
involved in the marketing of the finished goods. Vice Chairman
Emmett made a motion to for the Authority Director and Personnel Committee to
pursue a production specialist, motion seconded by Commissioner Ireland. Motion adopted by unanimous voice
vote Commissioner Woodruff waived his
rights to be represented on the personnel committee. Commissioner Ireland and Chairman Lindeen
will assist the Director in moving forward in this matter. None With no
further business before the Commission, Commissioner Dunek made a motion to
adjourn, seconded by Vice Chairman Emmett.
Motion adopted by unanimous voice vote. Approved as to form and content as adopted at the December 10,
2003 GRRWA Commission meeting.
Thursday - December 04, 2008 - 02:18 pm CST
Resolution GRRWA 04-18: Resolution Approving
Invoicing Payment Policy. Motion by Commissioner Ireland seconded by
Commissioner Woodruff to table
Resolution until next meeting.
Motion adopted by unanimous voice vote.
X.
Executive Session-Personnel
XII. Board Member Comments
XIII.
Adjourn
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