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Great River Regional Waste Authority
Regular Commission Meeting
June 26, 2002
A
meeting of the Great River Regional Waste Authority Commission was held
Wednesday, June 26, 2002, at the Authority offices, 2092 303rd
Avenue, Fort Madison,
Iowa.
The
following Commission Members were present:
Chairman,
Tracy Vance, Lee County;
Commissioner
Susan Dunek, City of Keokuk’
Commissioner
John Emmett, Iowa State Penitentiary;
Commissioner
Marc Lindeen, Henry County
The following were also present at the meeting: Mr. Douglas Napier, Legal Counsel; Mr. Mal
Mullins, City of Keokuk; Mr. Tim Yoder, Business Manager; Ms. Christine Port,
Barker Lemar; Mr. Bob Watson; Mr. Wade Hamm, Mr. Tom Smutzer, Ms, Carla
Smith; Mr. Dan Hermes; Ms. DeAnna Weigand; and Ms. Sally Johnson.
I.
Meeting
Called to Order
Chairman
Tracy Vance called the meeting to order at 6:30 p.m.
II. Approval
of the Agenda
Chairman Vance called for additions, deletions, or corrections to the
agenda. Commissioner Dunek moved to approve the agenda, seconded by
Commissioner Emmett. No discussion. Motion
adopted by unanimous voice vote.
III. Approval of Minutes, May 29, 2002
Chairman Vance called for
additions, deletions, or corrections to the minutes as presented.
Motion by Commissioner Lindeen, seconded by Commissioner Dunek to approve the
minutes. No further discussion. Motion
adopted by unanimous voice vote.
IV. Operations
Report
Mr. Tim Yoder reported to the Commission the tonnage reports for the
Landfill and the Compost Departments for May. The tonnages for the Keokuk
Transfer Station were given and it
was noted that the City of Keokuk had brought in 12.13 tons of curbside
recyclable into the transfer station in the month of May. Mr. Jeff Hanen from the City of Keokuk will
have a new proposal for the disposal of the demolition waste that the city
will have from a Drug Task Force Housing Demolition Project for the July
Meeting. Barker Lemar will begin
drilling in the Phase I and Phase II area June 20th. The dirlling rig will remain on site until
the drilling is completed. It was
reported to the Commission that there was a tear in the liner in the
Northwest Corner of Phase II Region 1
GSI out of Waukesha, WI repaired the liner on Tuesday June 11th. The area has been covered with an ample
amount of clay cover since the repair.
A concrete wall and pad was poured by Coffey Construction for a
containment area for a vertical fuel tank.
A mixer was brought in for a demonstration of mixing the material that
will be used to build the compost rows on the new pad. The demonstration was of great value. The material that was mixed hit 150
degrees within a 24 hour period. The
rise in temperature usually does not happen for a period of four to five days
normally. Ms. Valerie Drew from the
IDNR made a site visit to $105 per ton this month. Staff met with Mr. Gene Enke from Hopkirk and Feightner
concerning insurance renewal for FY2003.
GRRWA received a premium discount from IMWCA of $2390 and discount of
$3772 from ICAP. The Permit
Application for Appliance Demanufacturing was sent to Jim Thayer of the
IDNR. September 15th is
the preliminary schedule date for FY2002 Audit to begin. Pam Broomhall from the City of Keokuk is
understanding of the request that was asked of the City ot look into
alternatives for appliances with the City Cleanup events. Mr. Steve Hayes was on vacation and could
not be reached for his comments on the request. A bottle of water was handed out as a promotional item for the
Haz Chem Center.
Mr. Tim Yoder presented to the Commission that Staff has sent a
letter to the Bluestem Solid Waste Agency for the disposal of Bluestem’s
waste at GRRWA. The idea has been
shared between each Agencies staff of transferring waste from Cedar Rapids,
Iowa to the landfill in Fort Madison.
The Strategic Planning Committee has been involved in some of the
preliminary discussions with Bluestem and this Committee feels that in order
to look at the long-term plan of constructing a new landfill, additional
tonnages are needed to pay for the cost of constructing a new landfill. Both Chairman Vance shared with the
Commission the financial impact this relationship could have for GRRWA. He also shared that Bluestem staff has
some management expertise that this landfill could benefit from. GRRWA has land that is already permitted
and is attractive to Bluestem.
Commissioner Dunek shared with the Commission the impact that this
will have with the businesses in Iowa the custody of their waste will be
coming to a public landfill. GRRWA
will keep its identity and staff and will give years of life to our landfill.
V. Barker
Lemar Updated
Ms. Christine Port gave an update on the drilling activites that took
place. She went over some of the
results of the drilling. It was noted
that Monitoring Well 12 was capped
and filled with benzonite. A
piezometer was placed in the bottom of the landfill in Phase II Region
1. Barker staff drilled down 18 feet
to stay away from the liner. Liquid
was hit at a depth of four feet. Wade
Hamm has been instructed to take weekly readings of the new peizometer. These weekly readings will be monitored
for a level of leachate. The landfill
methane outreach program questionnaire was completed and sent off to the EPA
and awaiting to hear from the EPA on any additional data requests and summary
of the questionnaire. The Compliance
Calendar Software would be GRRWA with a purchase. If GRRWA would not longer do business with Barker Lemar, GRRWA
would retain owership of the information.
If an update to the software is done after the first twelve months of
release of the software, GRRWA will have to pay for the update.
VI. Lee County Works Update
Ms. Carla Smith gave an update of the Lee County Works program to the
Commission. The program currently has
five employees and is looking at bringing two more on around the 2nd
of July. Staff has been working at
developing a Board for the Lee County Works program for this next year. With the State budget cuts, Vocational Rehab has been requested to
prioritize the cases before opening a file.
This has resulted in fewer referrals for the Lee County Works
Program. After October 1st,
Vocational Rehab will be able to move on some of the lesser degreen cases and
have a file open for them so that they can become eligible for the
program. The Lee County Works program
has applied for State Funding for state cases. With the recommendation from Lee County CPC, Jim Posz, staff
has began conversations with Des Moines County CPC to invite participants
from Des Moines county in to the program.
VII.
Financial
Report
Mr. Tim Yoder presented the May Financial Statements to the
Commission. Some discussion on the
Long-Term Liability figures took place.
Mr. Yoder is to look into that balance and report back to the
Commission. A motion was made to
accept the Financial Statements for May by Commissioner Emmett, seconded by
Commissioner Dunek. No further
discussion Motion adopted by unanimous voice vote.
Mr. Yoder also presented to the Commission an updated cash flow
analysis through May.
VIII.
Legal Counsel Report
None
IX.
Action
Items
Resolution GRRWA 02-31:
Resolution Approving Revised Personnel Policy. Motion by Commissioner Emmett
seconded by Commissioner Dunek to adopt Resolution GRRWA 02-31. No further discussion. Motion adopted by unanimous voice vote.
Resolution GRRWA 02-33:
Resolution Approving Expenditures of the Authority. Motion by Commissioner Dunek seconded by Commissioner Lindeen
to adopt Resolution GRRWA 02-33. No further
discussion. Motion adopted by
unanimous voice vote.
Resolution GRRWA 02-34: Resolution Approving Waiver of Damage
Form. Motion by Commissioner Dunek
seconded by Commissioner Lindeen to adopt Resolution GRRWA 02-34. No further discussion. Motion adopted by unanimous voice vote.
Resolution GRRWA 02-35: Resolution Approving Designated Smoking
Areas. Motion by Commissioner Dunek
seconded by Commissioner Emmett to adopt Resolution GRRWA 02-35. No further discussion. Motion adopted by unanimous voice vote.
Resolution GRRWA 02-36: Resolution Approving Barker Lemar Proposal
for Compliance Calendar Software.
Motion by Commissioner Lindeen seconded by Commissioner Dunek to adopt
Resolution GRRWA 02-36. No further
discussion. Motion adopted by
unanimous voice vote.
Resolution GRRWA 02-37: Resolution Approving the Purchase of
Equipment. Motion by Commissioner
Lindeen seconded by Commissioner Dunek to adopt Resolution GRRWA 02-37. Commissioner Lindeen added that he is
appalled at the condition of the equipment here at the landfill and wanted it
to be known that care must be taken with all the equipment. Motion adopted by unanimous voice vote.
Resolution GRRWA 02-38: Resolution Approving the Purchase of
Compost Equipment. Motion by
Commissioner Lindeen seconded by Commissioner Emmet to adopt Resolution GRRWA
02-38. No further discussion. Motion adopted by unanimous voice vote.
X.
Executive Session
None
XI.
Other
Business
Mr. Yoder brought to the Commission a bid from J&S Business
Systems, Inc for a phone mounted on the outside of the Administration building
for staff to use after business hours in case of emergencies. A motion was made by Commissioner Lindeen
seconded by Commissioner Dunek to spend up to $435 on installation of the
outside phone. Two bids must be
accepted. No further discussion. Motion adopted by unanimous voice vote.
Chairman Vance will inquire with Piper Jafray on refinancing the 1996
Bond.
Chairman Vance will meet with Commissioner Lindeen prior to the July
meeting to discuss additional staffing needs and have a report and recommendation
for the Commission at the July meeting.
XII. Board Member Comments
None
XII.
Public
Comments
DeAnna Weigand expressed her pleasure in GRRWA inviting waste
disposal from Bluestem Solid Waste Agency at the Fort Madison Landfill.
XIII.
Adjourn
With no further business before the Commission Commissioner Dunek
made a motion to adjourn, seconded by Commissioner Emmett. Motion adopted by unanimous voice vote.
Approved as to form and content at adopted at the July 24, 2002 GRRWA
Commission meeting.
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